Upper Division Clerk (UDC)

Question 1

What is the primary purpose of maintaining a 'Diary Register' in a government or corporate office?

Accepted Answer

To track incoming dak and correspondence received

Answer

To record outgoing postal mail

Answer

To record employee attendance

Answer

To document office stationery inventory

Question 2

In noting and drafting, what term is used for a temporary file or note sheet used to record interim decisions before final approval?

Accepted Answer

Note

Answer

Running summary

Answer

Scratch pad

Answer

Demi-official letter

Question 3

Which type of communication is generally used for correspondence between two government ministries or departments on a personal level between officers?

Accepted Answer

Demi-Official (DO) Letter

Answer

Office Memorandum

Answer

Notification

Answer

Circular

Question 4

What does 'PUC' stand for in official file management terminology?

Accepted Answer

Paper Under Consideration

Answer

Pending Under Check

Answer

Public Utility Circular

Answer

Post-Urgent Communication

Question 5

When a file is closed and stored away permanently or for a long term due to completion of action, what is it called?

Accepted Answer

Recorded

Answer

Destroyed

Answer

Indexed

Answer

Archived only

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